Proctor Journal

Proctor, Minnesota

School Board Meeting

December 3, 2001

A “show and tell” demonstration preceded the meeting at 6:30 p.m. Charlie Erickson, plant manager of Specialty Minerals of Cloquet and parent of two Proctor students, has donated the PHS science department two electron microscopes, the technical service to install these microscopes and get them working, parts and supplies, and a “teacher” to instruct Glen Sorenson how to operate them. The value of this donation exceeds $100,000. Glen and Charlie presented a demo of this equipment for Board Members.

I. The Regular Meeting of the ISD 704 Board of Education was called to order at 7:06 p.m. by Jim Schwarzbauer. The meeting was held in the Senior High School Board Room.

II. Roll Call and Agenda Changes

Members Present: Mike Maeckelbergh, Kevin Maki, Karl Ruthenbeck, Jim Schwarzbauer, Larry Shelton, Bob Silverness, and Paul Sneide

Members Absent: None

Also in Attendance: Sherm Carlson, Superintendent

III. Approval of Minutes - Regular School Board Meeting of November 19, 2001

Motion: Moved by Maeckelbergh and seconded by Maki to approve the minutes of the Regular School Board Meeting of November 19, 2001, as submitted. Motion approved unanimously.

IV. Finance

Motion: Moved by Ruthenbeck and seconded by Shelton to approve:

A. the payment of bills dated December 3, 2001, covering checks 48610 through 48736 in the amount of $120,792.37; and

B. cancellation of check #048264 dated November 6, 2001, in amount of $80 made payable to Arrowhead Machinists.

Motion approved unanimously.

V. Commendations/Congrats

A. Congratulated the fall athletes who were recognized by the Lake Superior Conference and the Duluth News-Tribune: Lake Superior Conference - Cross Country - Amy Nelson; Football - Matt Ogston, Chris Parrent, Brady Kensrud, and Zak Radzak (Honorable Mention - Ryan Johnson, Travis Olson, and Ryan Wilmot); Soccer - Brandon Cherrington, Lucas Miller, and Angie Hanson (Honorable Mention - Andy Clark, Josh Holter, Matt Davidson, Tanya Paulson, and Amy Vu); Swimming - Jessie Stenberg, Janelle Sievers, Michelle Sievers, Sarah Reedstrom, Lisa Sievers, Shyanne Smith, Laura Bolf, and Heidi Pietsch (Hermantown); and Volleyball - Kristina Higgins. Duluth News Tribune - Football - Matt Ogston and Chris Parrent; Soccer - Lucas Miller, Andy Clark, and Tanya Paulson.

B. Congratulated Judy Sjoquist and members of the senior high Food Service staff who were recipients of an Outstanding Achievement Award following a November 26 inspection of the facility by the St. Louis County Health Department.

VI. Public Participation

VII. Consent Agenda

Motion: Moved by Sneide and seconded by Silverness to approve the consent agenda as submitted. Motion approved unanimously.

A. Personnel Matters

1. Hired Judy Witte as Cook III, 18 hours per week, $9.77 per hour, Caribou Lake, effective November 19, 2001.

2. Hired Wendy Tvedt as health care technician, 12+ hours per week, $18.48 per hour, junior high, effective October 31, 2001.

3. Approved increase in hours worked per week for the following Food Service employees at the senior high effective December 3, 2001:

a. Marina Giuffre, cook’s helper, from 11.25 to 14 hours per week; and

b. Annette DeBartolo, cook’s helper, from 11.25 to 14 hours per week.

4. Approved salary adjustments for hourly Community Education employees for the 2001-03 school years retroactive to July 1, 2001.

B. Approved entering into lobbying services agreement between the Lake Superior Area Schools and the Duluth Public Schools to utilize the services of Ron Soberg to further lobbying activities during the 2002 Legislative Session. Proctor’s share of the $20,000 cost for these services is $2,438.98.

C. Approved removal of age discriminatory language from the 2001-03 Teachers’ Master Agreement as directed by the EEOC.

VIII. Items for Individual Action

A. Resolutions Awarding the Sale of $8,500,000 in General Obligation School Building Bonds

Proposals for the purchase of these bonds were received until 12 noon on Monday, December 3, pursuant to the Official Statement distributed to potential purchasers of the Bonds by Springsted Inc., Five proposals were publicly opened, read, and tabulated. It was the recommendation of Springsted that the sale of the bonds be awarded to Solomon Smith Barney.

1. Adopt Resolution Authorizing Issuance, Prescribing the Form and Details, and Providing for the Payment of $8,500,000 in General Obligation School Building Bonds, Series 2001A

Motion: Member Maeckelbergh introduced the resolution (complete copy on file in District Office) and moved its adoption, which motion was seconded by Member Silverness. Roll Call Vote: Yes - 7 (Maeckelbergh, Maki, Ruthenbeck, Shelton, Silverness, and Sneide); No - 0. Motion approved on unanimous vote.

2. Adopt Supplemental Resolution Relating to $8,500,000 General Obligation School Building Bonds, Series 2001A

In accordance with the Terms of Proposal, the Purchaser was allowed the option of designating a maturity schedule consisting of serial and/or term bonds subject to mandatory redemption. Since the Board did not accept a bid from a Purchaser which offered to purchase the Bonds on a maturity schedule including term bonds, action on Resolution #2 was not necessary.

B. Approve Owner-Architect Agreement Between ISD 704 and Krech Ojard & Associates Regarding Building Construction Project

After reviewing the proposed agreement, Member Ruthenbeck compiled a list of questions and areas which, he felt, needed clarification. Board Members received list of Karl’s questions and Russ Betts’ answers to those questions.

Motion: Moved by Shelton and seconded by Sneide to approve the Owner-Architect Agreement Between ISD 704 and Krech Ojard & Associates with changes as noted in the November 30, 2001, memo from Superintendent Carlson to Board Members. Roll Call Vote: Yes - 7 (Maeckelbergh, Maki, Ruthenbeck, Schwarzbauer, Shelton, Silverness, and Sneide); No - 0. Motion approved by a unanimous vote.

IX. Items for Discussion - Information

A. Construction Update - Superintendent Carlson provided the Board with an update. Chair Schwarzbauer noted a letter received from Grand Lake Township regarding the building site.

B. School Board Meeting Schedule for 2002

At its Organizational Meeting to be held on January 7, the Board will set the Regular School Board Meeting schedule for the 2002 calendar year. Prior to that time, Board Members are asked to give consideration to the possibility of switching from the first and third Monday to the second and fourth Monday of each month. If we switch to the second and fourth Monday, the following conflicts would be avoided: Martin Luther King Day (third Monday in January); Presidents’ Day (third Monday in February which also falls in the winter break week); the first Monday in April which falls during the spring break week; Labor Day; and Proctor City Council meetings. The following conflicts would exist: Memorial Day and Columbus Day (second Monday in October October).

C. Update on Senior High Security System

Jack Johnson reported that installation of the new security system will be completed by Wednesday, and it will be activated around Christmas.

X. Reports - None

XI. Communications

A. School Board Comments and Observations

1. Paul Sneide updated the Board on legislative concerns addressed at the 2001 MSBA Delegate Assembly meeting held on December 2-3 in St. Louis Park.

2. Chair Schwarzbauer noted that he will be meeting with union presidents over the Christmas break. He encouraged administration to meet with these reps to seek input in regards to future budget cuts.

B. Letter from Charlie Weaver, Commissioner, MN Dept. of Public Safety, Notifying District of Community Crime Prevention Grant Award in Amount of $131,522

This grant, which will be used to expand the capacity of the Level 5 EBD program to help keep more high-risk students in school, is contingent upon final approval of a project budget and work plan.

XII. Unfinished Business

XIII. Adjournment

Motion: A motion was made by Maeckelbergh, seconded by Maki, and unanimously approved to adjourn the meeting at 8:43 p.m.

Submitted by:

/s/ Karl Ruthenbeck

Karl Ruthenbeck, Clerk

Approved by:

/s/ Jim Schwarzbauer

Jim Schwarzbauer, Chair

P.J. - Dec. 27, 2001