Proctor Journal

SPECIAL CITY COUNCIL MEETING - 2003 TRUTH IN TAXATION PUBLIC HEARING

December 2, 2002

Minutes of the Special City Council Meeting - 2003 Truth in Taxation Public Hearing of the City of Proctor, Minnesota, St. Louis County, held in the Community Center, Council Chambers, 100 Pionk Drive, Monday, December 2, 2002, 6:00 p.m.

MEMBERS PRESENT: Councilors Dick Kieren, Phil Larson, Tom Lavato, Deputy Mayor Benson

MEMBER ABSENT: Mayor Jim Rohweder

Others in attendance included City Administrator John Foschi, City/PUC Accountant Stephen Anderson, Administrative Secretary, Terry Martin.

City Attorney John Bray arrived at 6:04 p.m.

City Administrator referred to the public notice and companion article which were both published in the official newspaper (November 21, 2002) and read as follows:

Notice of Proposed

Total Budget and Property Taxes

The Proctor City Council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the costs of services the city will provide in 2003.

SPENDING: The total budget amounts below compare the city's 2002 total actual budget with the amount the city proposes to spend in 2003.

2002 Total Proposed 2003 Change From

Actual Budget Budget 2002-2003

$ 1,851,708 $ 1,974,250 6.6%

TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the City of Proctor for 2002 with the property taxes the city proposes to collect in 2003.

2002 Property Proposed 2003 Change From

Taxes Property Taxes 2002-2003

$ 545,775 $ 575,225 5.4%

LOCAL TAX RATE COMPARISON: The following compares the city?s current local tax rate, the city?s tax rate for 2003 if no tax levy increase is adopted, and the city?s proposed tax rate for 2003.

2002 Tax 2003 Tax Rate If 2003 Proposed

Rate NO Levy Increase Tax Rate

51.535% 48.457% 52.765%

Attend the Public Hearing

All Proctor city residents are invited to attend the public hearing of the City Council to express their opinions on the budget and on the proposed amount of 2003 property taxes. The hearing will be held on:

Monday, December 2, 2002 at 6:00 p.m.

Proctor Community Activity Center

100 Pionk Drive

Proctor, MN 55810

If the discussion of the budget cannot be completed, a time and place for continuing the discussion will be announced at the hearing. You are also invited to send your written comments to: City of Proctor, City Administrator, 100 Pionk Drive, Proctor, MN 55810

CITY OF PROCTOR

DETAIL OF 2002 TOTAL BUDGET

AND PROPERTY TAXES

The following is detail that City Administration feels to be helpful to readers of Proctor's official Truth-In-Taxation hearing notice:

2002 Total Proposed 2003 Change From

Fund Name Actual Budget Budget 2002-2003

General $1,426,738 1,477,583 3.56%

City Development 21,300 21,300 0%

Cable Communications 17,338 15,643 -9.8%

Community Act. Ctr. - -

Hwy. 2 Improvements - -

First Street Construction - -

Debt Service Funds 274,333 377,419 37.6%

Proctor Economic

Development Authority 111,999 82,305 -26.5%

$1,851,708 $1,974,250 6.6%

Notes: In 2003 only the General Fund and Debt Service Funds are proposed to be levied for.

Attend the December 2, 2002, 6:00 p.m. public hearing. Address comments to Proctor City Administrator, 100 Pionk Drive, Proctor, MN 55810.

City Administrator noted parcel code identification cards mailed to property owners by St. Louis County read the incorrect date for Proctor?s 2003 Truth-in-Taxation public hearing.

Council acknowledged all Governmental Fund Budgets as presented in their packets - General Fund Department Summary, Downtown Redevelopment Fund, Tourism Department Detail - including all other funds which were given Council in their November 18th meeting packets.

City Administrator reviewed the Governmental Fund Budgets and asked for public input/comments (including the General Fund by department).

TRUTH IN TAXATION SUMMARY OF ALL

GOVERNMENTAL FUND 2003 BUDGETS

REVENUES EXPENDITURES

General Fund $1,477,583.00 $1,477,583.00

City Development Fund 5,524.00 21,300.00

Downtown Redevelopment 7,008.00 0

Cable Communications Fund 16,200.00 15,643.20

Proctor Regional Rec Center 0 0

Frontage Road 0 0

Community Activity Center 0 0

LaVaque Road 0 0

Highway 2 Impr 0 0

First Street Project 0 0

Fire Hall Project Debt Service 40,088.56 42,203.00

1994 Impr Bond Debt (Oak, Grove) 37,568.00 56,687.00

1993 Capital Equipment 0 0

1999 IB Debt Serv (LaVaque Road) 19,740.00 20,910.00

2000A Impr Bond Debt (CAC) 182,370.00 177,977.00

2000B IB Debt Serv (First Street) 18,263.00 18,987.00

2001 GO Equipment Cert 17,729.00 17,792.00

2001A GO Ref. Impr Bd (1993, 94) 47,190.00 42,863.00

1993 Impr Bond Debt (2nd-4th) 0 0

West Side Development Trust 30.00 0

Proctor BDRHC Fund 1,532.36 0

Proctor Economic Development 82,304.94 82,304.94

TOTAL $1,953,130.86 $1,974,250.14

It was noted the Minnesota Department of Revenue total special levies (Bonded Indebtedness, Certificates of Indebtedness & PERA (Employer Contribution) - $261,175.00; payable 2003 levy limitation - $317,568.00; with sum of approved special levies - $578,743.00.

Noted a $22,026.00 (7.45%) increase in General Fund levy, and an overall 5.4% net levy increase.

Motion by Kieren, seconded by Lavato and carried: To further discuss the Year 2003 Governmental Fund Budget, (including General Fund Budget) and Property Tax Levy by continuing this as a subsequent hearing at the next regularly scheduled City Council meeting on Monday, December 16, 2002 starting at 6:00 p.m. Mayor Rohweder: absent. M-408-02-401

Motion by Lavato, seconded by Benson and carried: To adjourn the meeting at 6:22 p.m. Mayor Rohweder: absent. M-409-02-401

The foregoing is only a summary of the proceedings of the City Council meeting described above.

The complete minutes of such meeting are available for inspection in the office of the City Administrator during regular business hours of the City.

John M. Foschi

City Administrator

P.J. - Dec. 26, 2002

CITY COUNCIL MEETING

December 2, 2002

Minutes of the regular City Council Meeting of the City of Proctor, Minnesota, St. Louis County, held in the Community Center, Council Chambers, 100 Pionk Drive, Monday, December 2, 2002, 6:22 p.m.

MEMBERS PRESENT: Councilors Dick Kieren, Phil Larson, Tom Lavato, Deputy Mayor Benson

MEMBER ABSENT: Mayor James Rohweder

Others in attendance included City Attorney John Bray; Chief of Police Walter Wobig, City Administrator John Foschi; Deputy City Clerk Stephen Anderson; Administrative Secretary, Terry Martin; Kirk Skoog & Ron Chicka, ARDC-MIC.

The following motions were approved:

Motion by Lavato, seconded by Larson and carried: To approve the November 18, 2002 City Council regular meeting minutes; November 12, 2002 Public Utilities Commission meeting minutes. Mayor Rohweder: absent. M-410-02-401

Motion by Lavato, seconded by Kieren and carried: To approve the amended agenda to include: 6.F. December 17th F-101F pilots memorial ceremony specifics; 7.E. Eric Madson insurance new offices open house - Sunday, December 8th, 11:00 a.m.-4:00 p.m.; 7.F. Councilor resignation. Mayor Rohweder: absent. M-411-02-401

Motion by Lavato, seconded by Kieren and carried: To accept the November 25, 2002 Planning & Zoning Commission meeting minutes. Mayor Rohweder: absent. M-412-02-401

Motion by Kieren, seconded by Lavato and carried: Upon the recommendation of Planning & Zoning Commission, to approve the rezoning of Lots 1-18, Abitare Addition, from R-1-b to R-2 contingent upon applicant?s filing of Abitare?s final plat plan with St. Louis County. Deputy Mayor Benson: abstained. Mayor Rohweder: absent. M-413-02-401

Motion by Kieren, seconded by Larson and carried: To accept final draft of the Proctor Comprehensive Plan (dated December 2002) as presented (and on file at City Hall) and recommended by Planning & Zoning Commission. Mayor Rohweder: absent. M-414-02-401

Motion by Benson, seconded by Kieren and carried: Upon recommendation of Planning & Zoning Commission, to approve the City to begin the process (including authorization of an educational meeting of all City officials) to work with Sea Grant Program and allow them to prepare a Proctor-specific non-point pollution education for municipal officials program. Mayor Rohweder: absent. M-415-02-401

Motion by Lavato, seconded by Benson and carried: To authorize Planning & Zoning Commission to hold a public hearing on proposed changes to City Code §802.10, Semi-Parking, taking any public input. Mayor Rohweder: absent. M-416-02-401

Motion by Kieren, seconded by Lavato and carried: To accept City Attorney?s recommendation for change to City Code §1001.08 and hold a First Reading which will add Subd. 3, Multiple Hearings. Mayor Rohweder: absent. M-417-02-401

Motion by Lavato, seconded by Larson and carried: Upon recommendation of Planning & Zoning Commission, approve abatement notice and order for 420 Ugstad Road (as on file at City Hall). Mayor Rohweder: absent. M-418-02-401

Motion by Lavato, seconded by Larson and carried: To approve the Governmental Fund payroll for the period ending November 17, 2002 in the amount of $32,781.08 and the Liquor Fund payroll for the period ending November 17, 2002 in the amount of $2,691.05. Mayor Rohweder: absent. M-419-02-4057

Motion by Benson, seconded by Kieren and carried: To approve Change Order #20 in the amount of $8,235.84 to Reuben Johnson & Sons, Inc. Mayor Rohweder: absent. M-420-02-401

Motion by Kieren, seconded by Lavato and carried: To approve City of Proctor?s participation in Phase 2 - Duluth Area Bike Routes for signage/striping agreeing to locally match $5,340.00. Mayor Rohweder: absent. M-421-02-401

Motion by Kieren, seconded by Larson and carried: To approve City of Proctor?s participation and financial commitment in the Minnesota Coastal Water educational Grant. Mayor Rohweder: absent. M-422-02-401

Motion by Lavato, seconded by Benson and carried: To allow the City of Proctor?s participation in the League of Minnesota Cities NPDES Phase II Stormwater Guide Plan approving $3,000 fee to join. Mayor Rohweder: absent. M-423-02-401

Motion by Lavato, seconded by Kieren and carried: To accept the November 21, 2002 Proctor Economic Development Authority meeting minutes. Mayor Rohweder: absent. M-424-02-401

Motion by Lavato, seconded by Benson and carried: To accept the November 20, 2002 Street Committee meeting minutes. Mayor Rohweder: absent. M-425-02-401

Motion by Lavato, seconded by Kieren and carried: Upon the recommendation of Street Committee engage City Engineer to begin the process of a study for sewer replacement for the 200 block of Eighth Street. Mayor Rohweder: absent. M-426-02-401

Motion by Lavato, seconded by Larson and carried: To accept the November 21, 2002 Public Safety Committee meeting minutes. Mayor Rohweder: absent. M-427-02-401

Motion by Larson, seconded by Lavato and carried: To direct City Attorney to draft change to City Code §610 Subd. 2, Public Dancing - Hours, to read events shall terminate at 12:00 a.m. Mayor Rohweder: absent. M-428-02-401

Motion by Lavato, seconded by Benson and carried: To accept agreement between Pierce Manufacturing, Inc. and City of Proctor Fire Department for the purchase of a fire truck contingent upon recommended changes being made (as presented to Council in their packets). Mayor Rohweder: absent. M-429-02-401

Motion by Lavato, seconded by Kieren and carried: To authorize the City to apply for a grant for State funded alcohol-youth compliance checks. Mayor Rohweder: absent. M-430-02-401

Motion by Lavato, seconded by Larson and carried: To accept the resignation of Councilor Dick Kieren, effective December 31, 2002. Mayor Rohweder: absent. M-431-02-401

Motion by Kieren, seconded by Benson and carried: To accept the resignation of John McKagan from the Public Safety Committee. Mayor Rohweder: absent. M-432-02-401

Motion by Lavato, seconded by Kieren and carried: To approve the Governmental Fund bills in the amount of $41,591.68 and the Liquor Fund Bills in the amount of $16,558.82. Roll call vote: Councilors Dick Kieren - yes, Phil Larson - yes, Tom Lavato - yes, Deputy Mayor Benson - yes. Mayor Rohweder: absent. M-433-02-401, 481

Motion by Kieren, seconded by Larson and carried: To adjourn the meeting at 9:16 p.m. M-434-02-401

The First Reading was held on the following ordinance with the Second Reading to be enacted (at which time Council will vote to adopt or not adopt these ordinance changes) at the next regularly scheduled meeting after its publication:

Ordinance No. 10-02

Proposed Amendment to Proctor City Code §1001.08 Subd. 3 Variances; Multiple Hearings

Proctor City Code §1001.08 Subd. 3, Variances; Multiple Hearings, is hereby added to the City Code as follows:

Subd. 3 Multiple Hearings.

Subd. 3. Multiple Hearings, whenever multiple hearings relating to the same property take place on the same date as hearings required under this chapter, the applicant shall be obligated to pay only the highest applicable application fee.

This ordinance is effective upon publication in the official newspaper of the City and approval of Second Reading by Council.

A Second Reading was held on:

Motion by Lavato, seconded by Kieren and carried: To adopt the following as published in its entirety on October 31, 2002. This ordinance is effective as published October 31, 2002 in the official newspaper of the City. Mayor Rohweder: absent.

Ordinance No. 09-02

Proposed Amendment to Proctor City Code §501.13 and 501.14, Public Nuisances - Animals and Dangerous Animals

Passed by unanimous vote of the Proctor City Council this 2nd day of December, 2002.

This ordinance is effective upon publication in the official newspaper of the City and Council approval.

The following Resolution was adopted:

Resolution No. 26-02, Resolution Authorizing The City of Proctor?s Participation In The Lake Superior Drug Task Force

The foregoing is only a summary of the proceedings of the City Council meeting described above.

The complete minutes of such meeting are available for inspection in the office of the City Administrator during regular business hours of the City.

John M. Foschi

City Administrator

P.J. - Dec. 26, 2002