MINUTES INDEPENDENT SCHOOL DISTRICT NO.704 Proctor, Minnesota (Proctor, Minnesota) 11-20-2009

MINUTES INDEPENDENT SCHOOL DISTRICT NO.704 Proctor, Minnesota

Proctor Journal

Regular School Board Meeting

October 12, 2009

I. Call to Order

The meeting was called to order by Kevin Maki, chair, at 8:00 p.m. in the PHS Media Center.

II. Pledge of Allegiance

III. Roll Call and Agenda Changes

Members Present: Liz Asanovich,

Mike Leiste, Kevin Maki, Larry

Shelton and Carol Smith

Members Absent: Ted Peterson and Craig Lahti

Also in Attendance: John Engelking, Superintendent of Schools

MOTION: Moved by Leiste and seconded by Shelton to approve the revised agenda as submitted. Motion approved by unanimous vote.

IV. Approval of Minutes of Regular School Board Meeting of September 28, 2009

MOTION: Moved by Shelton and seconded by Asanovich to approve the Minutes of the Regular School Board Meeting of September 28, 2009 as submitted. Motion approved by unanimous vote.

V. Finance

MOTION: Moved by Asanovich and seconded by Shelton to approve the payment of bills dated October 12, 2009 in the amount of $115,736.02 covering checks 73972 through 74137. Motion approved by unanimous vote.

VI. Commendations - Congratulations

A. Congratulated Nancy Olson for participating in the Minnesota Principals’ Academy Leadership Team and completing the year-long Academy training.

B. Commended the middle school football team for their well-mannered behavior on their trip to Grand Rapids for the Football Jamboree on September 16th. The District received a correspondence from the McDonald’s corporation on their outstanding behavior and willingness to assist in cleaning the restaurant when they were finished.

VII. Public Participation

A. Chris Nylund asked for an update on students who ride a bus outside of the district boundaries. Superintendent John Engelking noted that our transportation department is working on transitioning three of the routes and letters will be going out to the families that are affected. It was suggested that the Board create a policy that addresses this.

VIII. Consent Agenda

MOTION: Moved by Asanovich and seconded by Leiste to approve the consent agenda as submitted. Motion approved by unanimous vote.

A. Personnel Items

1. Corrected the pay rate of Kirsten Coder in the Title I teaching position at St. Rose Catholic School to reflect a change in FTE from .4 to .6 effective September 14, 2009.

2. Approved lane change for Kyle Neumann from BA Step 4 to BA+15 Step 4 effective September 2, 2009.

3. Approved lane change for Julie Stauber from MA Step 7 to MA+15 Step 7 effective September 2, 2009.

4. Approved lane change for Phyllis Cook from MA Step 9 to MA+15 Step 9 effective September 2, 2009.

5. Approved recommendation to hire Kylee Nunn as the 14 hour/week Educational Assistant at the Early Childhood Center effective October 19, 2009.

6. Approved recommendation to hire Tyler Behrends as the 14 hour/week Educational Assistant at Bay View Elementary. Effective date of hire is pending the results of the background check.

7. Approved the revised bus driver mid-day assignments.

8. Accepted resignation from Jeff Holter as the Assistant Boys Soccer Coach effective immediately.

9. Abolished the 18 hour/week Ed Asst – DCD/EBD/LD/ASD position at the secondary site.

10. Created a 32.5 hour/week Ed Asst – DCD/EBD/LD/ASD position at the secondary site. This position required a highly qualified candidate.

11. Accepted request for an eight week leave of absence from Erica Amborn effective November 28, 2009.

B. Approved the first reading of district policies 203.5 – School Board Meeting Agenda, 204 – School Board Meeting Minutes, 205 – Open Meetings and Closed Meetings and 514 – Bullying Prohibition Policy

C. Approved to extend the deadline for the Annual Report on Curriculum and Instruction from October 1, 2009 to October 26, 2009

IX. Items for Individual Action

X. Items for Discussion /Information

A. County Attorney Melanie Ford gave a presentation on Juvenile Detention Reform.

B Superintendent Update – Noted meetings attended during past two weeks.

MOTION: Moved by Asanovich and seconded by Shelton to have Superintendent John Engelking proceed with the recommendation of the subcommittee on continuing to add recognition of current and past students and activity and athletic events in the high school hallways. Motion approved by unanimous vote.

C. Public Relations Update - Noted items relating to the District from the Proctor Journal.

D. Nancy Olson gave a presentation on ACT Scores.

E. Nancy Olson led a discussion regarding a change to the cell phone procedures in the Middle School/High School Student Handbook

MOTION: Moved by Leiste and seconded by Shelton to add the updated cell phone procedures to the Middle School/High School Student Handbook. Motion approved by unanimous vote.

F. Jack Johnson provided the board with a construction update for the Concession/Ticket Building at Egerdahl Field. The District recognized and thanked Krech Ojard & Associates who has donated so much time in designing the building to get this project started.

G. Received a correspondence from New Life Covenant Church regarding Caribou Lake Elementary

XI. Reports

A. Received Enrollment Report for October 2009

XII. Communications

A. School Board Comments and Observations

1. The Board thanked Alane Erickson for providing the treats at the Board Meeting.

B. Township Communications

1. The next ACTS meeting is scheduled for Tuesday, October 20, 2009 at 6:30 pm at the High School.

XIII. Unfinished Business

XIV. Adjourn

MOTION: A motion was made by Maki, seconded by Leiste, and unanimously approved to adjourn the meeting at 9:25 p.m.

Respectfully submitted:

Carol Smith, Clerk

Kevin Maki, Chairperson

P.J. – November 19, 2009

Regular School Board Meeting

October 26, 2009

I. Call to Order

The meeting was called to order by Kevin Maki, chair, at 7:04 p.m. in the Pike Lake Media Center.

II. Pledge of Allegiance

III. Roll Call and Agenda Changes

Members Present: Liz Asanovich, Mike Leiste, Kevin Maki, Larry Shelton, Carol Smith, Ted Peterson and Craig Lahti

Also in Attendance: John Engelking, Superintendent of Schools

MOTION: Moved by Lahti and seconded by Shelton to approve the revised agenda with the following additions:

Add Item IX.D. Report on Resolution to approve the 2009-2011 Education Minnesota Contract. Motion approved by unanimous vote.

IV. Approval of Minutes of Regular School Board Meeting of October 12, 2009

MOTION: Moved by Asanovich and seconded by Shelton to approve the Minutes of the Regular School Board Meeting of October 12, 2009 as submitted. Motion approved by unanimous vote.

V. Finance

MOTION: Moved by Peterson and seconded by Asanovich to approve the payment of bills dated October 26, 2009 in the amount of $198,486.52 covering checks 74138 through 74318 and to void check numbers 73992, 47005, 73966, 73513, 73374 and 73148. Motion approved by unanimous vote.

VI. Commendations /

Congratulations

A. Congratulated Gordy Westendorf for being nominated by Education Minnesota for the 2010 NEA Foundation Award for Teaching Excellence.

B. Congratulated Glen Sorenson and the Proctor Boys Soccer Team for receiving the Lake Superior Soccer Referee Association 2009 Boys Team Sportsmanship Award.

VII. Public Participation

A. A presentation was given by Wendy Lund, Laura Jackson and Stacey Anderson from Just Kids Dental Health regarding the services they have provided for Bay View Elementary and the Proctor Middle School.

B. Vance and Kelly Okstad thanked Member Larry Shelton for the communication he provided regarding transportation.

C. Rick Lalonde addressed concerns with bus route time changes.

VIII. Consent Agenda

MOTION: Moved by Leiste and seconded by Asanovich to approve the consent agenda as submitted. Motion approved by unanimous vote.

E. Personnel Items

1. Placed Angela Lakanen in the 18 hour/week Title I Educational Assistant position with the primary location at Bay View Elementary effective October 21, 2009.

2. Increased assignment for Wayne Misgen, Educational Assistant, by 15 minutes each day effective October 27, 2009.

3. Abolished the 32.5 hour/week Educational Assistant position at Bay View Elementary effective November 5, 2009. This position was held by Linda Macioce.

4. Hired Richard (Bud) Drennen as the Community Education Building and Events Supervisor for weekend activities effective October 30, 2009.

B. Approved the second reading and adoption district policies 203.5 – School Board Meeting Agenda, 204 – School Board Meeting Minutes, 205 – Open Meetings and Closed Meetings and 514 – Bullying Prohibition Policy.

C. Approved the Annual Report on Curriculum, Instruction and Student Achievement

IX. Items for Individual

Action

A. Approved the purchase of nine lots for the Student Built -Housing Program

MOTION: Moved by Leiste and seconded by Peterson to approve purchase of nine lots for the Student Built Housing Program. Motion approved by unanimous vote.

MOTION: Moved by Leiste and seconded by Lahti to appoint Jack Johnson, Director of Buildings and Grounds, as the designated person for the purchase of these lots. Motion approved by unanimous vote.

B. Preliminary Approval of ISD 704 AYP Plan for Improvement – Nancy Olson shared information regarding the District’s plan which is due to the Northeast Service Cooperative on November 10, 2009. No Action was taken at this time.

C. Approved the Resolution for the 2009-2010 Minnesota State High School League application for a $5,000 grant in order to obtain funds to support student participation in high school activity programs

MOTION: Moved by Peterson and seconded by Asanovich to approve the Resolution for the 2009-2010 Minnesota State High School League application for a $5,000 grant in order to obtain funds to support student participation in high school activity programs. Motion approved by unanimous vote.

D. Reported on the resolution to approve the 2009-2011 Education Minnesota Contract

MOTION: Moved by Maki and seconded by Leiste to approve the 2009-2011 Education Minnesota Contract.

VOTE: Yes (6) – Asanovich, Leiste, Lahti, Maki, Shelton, Smith; No (0); Abstain (1) – Peterson

Motion passed.

X. Items for Discussion -Information

A. Superintendent Update – Noted meetings attended during past two weeks.

B. Public Relations Update - Noted items relating to the District from the Proctor Journal.