Proctor Journal

SUMMARY OF THE

PROCEEDINGS OF THE PROCTOR CITY COUNCIL MEETING

June 1, 2009

The meeting was called to order at 7:17 pm by Mayor Anderson.

MEMBERS PRESENT: Mayor Stephen Anderson, Councilors Jake Benson, Tom Lavato, Shawn McGovern, Troy Foucault.

Others Present: City Administrator, Jim Rohweder, City Attorney, John Bray, Katie Cresap, Chief Walter Wobig, Dan Rohweder, Vicki Schneider

The following motions were approved:

Motion by Lavato, seconded by Benson and carried: To approve the May 18th, 2009 Proctor City Council regular meeting minutes. M-163-09-401

Motion by Lavato, seconded by Foucault and carried: To approve the Agenda for June 1st, 2009 with the addition of 6.F Vehicle Sales Tax and 6.G- Beer garden under unfinished business and 7.C- Baseball Field discussion under new business. M-164-09-401

Motion by McGovern, seconded by Lavato and carried: To approve the consent agenda for June 1st, 2009 pulling off item 4.A and 4.C. M-165-09-401

Motion by Benson, seconded by McGovern and carried: To suspend agenda and go to audience. M-166-09-401

Motion by Lavato, seconded by McGovern and carried: To accept the minutes of the May 26th, 2009 P&Z Commission meeting. M-167-09-401

Motion by McGovern, seconded by Anderson and carried: To accept the minutes for the May 19th, 2009 Street Committee meeting. M-168-09-401

Motion by Lavato, seconded by McGovern and carried: To accept the minutes for the April 21st and May 19th, 2009 Tourism Committee meetings. M-169-09-401

Motion by Lavato, seconded by McGovern and carried: To allow the Proctor Food Shelf to research putting up a new building on the N. Side of the Community Center. M-170-09-401

Motion by Anderson, seconded by Lavato and carried: To offer the use of the Proctor Facilities to Midway Township in their time of need. M-171-09-401

Motion by McGovern, seconded by Benson and carried: To wave the Fire call fee for the Midway Town Hall fire. M-172-09-401

Motion by McGovern, seconded by Benson and carried: To authorize the Police Chief to trade the old squad car to the Hibbing Community College in exchange for Free Training Hours. M-173-09-401

Motion by Lavato, seconded by McGovern and carried: To adopt the Policy. M-174-09-401

Motion by Lavato, seconded by McGovern and carried: To approve the payment of the Liquor Fund bills in the amount of $34,980.75 and the General Fund Bills in the amount of $52,987.65. M-175-09-401, 481

Motion by McGovern, seconded by Lavato and carried: To adjourn the City Council meeting at 8:30 pm. M-176-09-401

A Second Reading was held on the following:

802.07 Public Property ( First Reading 04/06/09; Published 04/30/09)

The foregoing is only a summary of the proceedings of the Proctor City Council meeting described above. Complete minutes are available in Proctor City Hall offices during regular business hours.

James A. Rohweder

City Administrator

P.J. – June 16, 2009

SUMMARY OF THE JOINT PROCTOR CITY COUNCIL/PUBLIC UTILITIES COMMISSION UGSTAD ROAD IMPROVEMENT PUBLIC HEARING MEETING

June 1, 2009, 6:00 p.m.

Mayor Anderson called the meeting to order at 6:00 p.m.

MEMBERS PRESENT:

City Counselors Troy Foucault, Shawn McGovern; Tom Lavato Jake Benson; Mayor Stephen Anderson

Public Utilities Commissioners Mick Ward; Tom Vanneste

Others in attendance included: City Administrator, James Rohweder; City Attorney, John Bray; City Engineer, Jamie Mehle; Deputy City Clerk, Jim Schulzetenberg; St. Louis County Engineer, Matt Hemila; Commission Secretary, Carol Lind; Midway Chairman, James Aird; City Minute Secretary, Katie Cresap; Myrtle Shunk, Dorothy J. Oman, Evelyn Christenson, Dave and Chris Brenna, Dale and Pat Arola, Jack and Mary Ann Suliin, Ken Jauhola, Gordy and Sandy Karlson, Jon and Barb Remes, Cindy Ericksmoen, Dan Rohweder, Vicki Schneider.

Motion by Lavato, seconded by McGovern and carried: To Approve the Agenda for the Jt Council/PUC- Ugstad Rd Improvement Hearing. M-160-09-401

James Rohweder read aloud the Public Hearing Notice.

NOTICE OF PUBLIC

HEARING

JOINT PROCTOR CITY

COUNCIL & PUBLIC

UTILITIES HEARING

DATE: Monday, June 1, 2009,

TIME: 6:00 P.M.

LOCATION: PACC, Council Chambers, 100 Pionk Drive

PURPOSE: To consider the making of an improvement on Ugstad Road between 3rd Street and approximately 400’ north of 6th Street pursuant to Min. Stat. §429.011 to 429.111.

General nature of the Improvement:

The replacement of St. Louis County sanitary sewer district no. 1, located in Midway Township, Minnesota and Reconstruction of 1369’ of 8” water main. This project will be coordinated with the State Aid Project 69-611-016, the reconstruction of County State Aid Highway 11 (Stark Road and Ugstad Road) and the reconstruction of approximately 400 feet of County Road 284 (Ugstad Road).

Estimated cost of the proposed Improvement:

The estimated costs to complete the proposed improvements are shown below. The St. Louis County Public Works Department will pay for the design of the system and provide construction inspection and project management at no cost. The estimated construction costs are based on previous projects similar in nature and are subject to change.

Sanitary Sewer System

(Local Funding Midway)

$ 1,600,000

St. Louis County Public

Works Department

$ 200,000

CSAH 11 (Stark Road

and Ugstad Road) (St.

Louis County Funding)

$ 800,000

Water System (Local

Funding Proctor)

$164,930

Total: $ 2,764,930

Area proposed to be assessed:

In the City of Proctor the area proposed to be assessed for water and sewer improvements are parcels on Ugstad Road between 3rd Street and approximately 400’ north of 6th Street.

Funding Breakdown/Proposed Assessment:

At this time, it is estimated that funding for the local portion of the project (sewer) will be funded by a low interest loan for sewer through the Public Facilities Authority (PFA). The PFA has, through the American Recovery and Reinvestment Act of 2009, estimated that they could provide a base principal forgiveness of 20% to help offset the federal Davis Bacon/Buy American requirements ($300,000) and the Township would be eligible for an additional $592,363 in principal forgiveness. That leaves a loan to be financed with PFA in the amount of $607,637 at a below market rate interest. These funding estimates were based on a local share of construction costs at $1,500,000. The PFA funding is time sensitive and is not guaranteed. This requires that the project is let and construction begins as soon as possible in 2009.The water improvements of $164,930 will be funded by a low interest loan through Proctor Public Utilities. The St. Louis County Public Works Department has agreed to pay for approximately $200,000 of local construction costs. Also, the St. Louis County Board has agreed to make annual debt service payments to the Township in an amount equaling a reduction in each user’s total assessment of $2,000. Due to the number of variables in construction costs and funding possibilities through the PFA, it is difficult to determine the monthly user debt service payment.

Estimated cost of the

Proposed Improvement:

A reasonable estimate of the impact of the assessment will be available at the hearing,

Including a reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels.

Written or oral objections:

Comments on the above and other community needs may be made in person at the hearing through the use of a representative or in writing submitted in advance of the hearing date to City Administrator, Proctor City Hall, 100 Pionk Drive, Proctor, MN

55810, or calling 624-3641.

Legal Authority:

Proctor City Council proposes to proceed under the authority granted in Minnesota Statutes, Sections 429.011 to 429.111. Actions could be taken towards proceeding with this project at this

meeting.

By order of the City Council of the City of Proctor, Minnesota.

James A. Rohweder

City Administrator/City Clerk

At this time public discussion took place (available to review in City Hall offices).

Motion by Lavato, seconded by Benson and carried: To close the public hearing. M-161-09-401

Motion by Lavato, seconded by Foucault and carried: To make a resolution by the City Council of the City of Proctor ordering the improvement and preparation of plans for the Ugstad Road Improvement with plan costs for water not to exceed $20,000 dollars.

Motion by Ward, seconded by Vanneste and carried: To make a resolution by the Proctor Public Utilities Commission ordering the improvement and preparation of plans for the Ugstad Road Improvement with plan costs for water not to exceed $20,000 dollars.

Resolution No. 05-09

Resolution Ordering Improvement and Preparation of Plans –

Ugstad Road Project

By The City Council/Public

Utilities Commission

The City of Proctor, Minnesota

Motion by Foucault, seconded by McGovern and carried: To adjourn the meeting at 7:05 pm. M-162-09-401

Motion by Vanneste, seconded by Ward and carried: To adjourn the meeting at 7:05 p.m.

The foregoing is only a summary of the proceedings of the Joint Proctor City Council/Public Utilities Commission Ugstad Road Improvement Public Hearing meeting described above. Complete minutes are available in Proctor City Hall offices during regular business hours.

James A. Rohweder

City Administrator

P.J. – July 16, 2009

SUMMARY OF THE PROCTOR CITY COUNCIL MEETING

June 15, 2009

Mayor Anderson called the meeting to order at 6:00 p.m.

MEMBERS PRESENT:

Councilors Tom Lavato and Jake Benson; Mayor Stephen Anderson

Others Present: City Attorney John Bray, City Administrator Jim Rohweder, Randy Haglin, Patti Soliday, Seth Oliver, Steve Elder, Katie Cresap

The following motions were approved:

Motion by Lavato, seconded by Benson and carried: To approve the April 23, 2009 Tax Board of Appeal & Equalization meeting minutes; the June 1, 2009 Joint Council/PUC Ugstad Road Improvement Hearing meeting minutes; and the June 1, 2009 Proctor City Council regular meeting minutes. M-177-09-401

Motion by Lavato, seconded by Benson and carried: To approve the agenda as presented. M-178-09-401

Motion by Lavato, seconded by Benson and carried: To approve the consent agenda. M-179-09-401

Motion by Benson, seconded by Lavato and carried: To suspend the agenda to hear from the audience. M-180-09-401

Motion by Lavato, seconded by Benson and carried: To allow City Administration to proceed with the purchase of the two squad cars, the two mowers, and the single axle plow truck. M-181-09-401

Motion by Benson, seconded by Lavato and carried: To approve the Tuomi agreement with the addition of language that preserves the City’s future use of the Right-of-Way and designates that type of fencing allowed. M-182-09-401

Motion by Lavato, seconded by Benson and carried: To approve the property owner’s request to discharge his sump pump into the sanitary sewer system for the months of November through April. M-183-09-401

Motion by Lavato, seconded by Anderson and carried: To give Randy Haglin (Alternative Communications) a 20-year lease and allow him to sublease the tower to AT&T, with the lease fee to be negotiated at a later date. M-184-09-401

Motion by Benson, seconded by Lavato and carried: To authorize the purchase of the 3 computers and include the $12,720 cost in the equipment bond if reductions in Local Government Aid don’t allow the money to come from the General Fund. M-185-09-401

Motion by Lavato, seconded by Anderson and carried: To approve the Liquor Fund bills in the amount of $33,975.54 and the General Funds bills in the amount of $29, 332.08. M-186-09-401, 481

Motion by Lavato, seconded by Benson and carried: To adjourn the meeting at 7:50 p.m. M-187-09-401

The foregoing is only a summary of the proceedings of the Proctor City Council meeting described above. Complete minutes are available in the Proctor City Hall offices during regular business hours.

James A. Rohweder

City Administrator

P.J. – July 16, 2009