Proctor Journal

Regular School Board Meeting

April 27, 2009

I. Call to Order

The meeting was called to order by Kevin Maki, chair, at 7:00 p.m. in the Pike Lake Media Center.

II. Pledge of Allegiance

III. Roll Call and Agenda Changes

Members Present: Liz Asanovich, Mike Leiste, Craig Lahti, Kevin Maki, Larry Shelton, Ted Peterson and Carol Smith

Also in Attendance: Diane Rauschenfels, Superintendent of Schools

MOTION: Moved by Leiste and seconded by Lahti to approve the revised agenda. Motion approved by unanimous vote.

IV. Approval of Minutes of Regular School Board Meeting of April 13, 2009

MOTION: Moved by Peterson and seconded by Shelton to approve the Minutes of the Regular School Board Meeting of April 13, 2009 as submitted. Motion approved by unanimous vote.

V. Finance

MOTION: Moved by Leiste and seconded by Peterson to approve the payment of bills dated April 27, 2009. Motion approved by unanimous vote.

VI. Commendations and Congratulations

A. Congratulated Diane Rauschenfels for being nominated for the 2009 Port Cities Woman of the Year

B. Commended Tracy Gellatly and the students with Railway Catering for the outstanding job they did in catering the recent “License Requirements in a Day” workshop

C. Congratulated Derek Parendo for receiving the 2009 7AAA Coach of the Year Award and the 2009 SeaRange Coach of the Year Award. The late Dave Hylla received the Murray Warmath Trophy for 2009.

VII. Public Participation

VIII. Consent Agenda

MOTION: Moved by Shelton and seconded by Smith to approve the consent agenda as submitted. Motion approved by unanimous vote.

A. Personnel Items

1. Approved retirement of Linda Steen from the Hermantown-Proctor Early Childhood Program as well as Pike Lake Child Care Connections effective June 5, 2009

2. Approved retirement of Diane Wippler, secondary English/Language Arts/German teacher, effective June 8, 2009

3. Approved retirement of Donald Priest, secondary Math teacher, effective June 8, 2009

4. Approved resignation of Rochelle Cleary, Alternative Program Coordinator and secondary math teacher, effective June 8, 2009

5. Approved resignation of Kimberly Bergstrom, bus driver, effective May 1, 2009

6. Approved resignation of Cindy Ryan, Early Childhood Coordinator for the Proctor/Hermantown Schools, effective June 30, 2009

B. Approved first reading of revised District Policy 709 – Student Transportation Safety Policy.

The revisions made to this policy included the section on Consequences for Misbehavior on School Buses (Section III.B.4.)

C. Approved Resolution for the renewal of Proctor Public School’s Membership in the Minnesota State High School League for the 2009-2010 school year

D. Approved the Purchase of Service Agreement between the Governing Board of the Family Service Collaborate of Southern St. Louis County and Proctor Public Schools for the .5 FTE School Nurse position from July 1, 2009 through June 30, 2010 funded by the Family Services Collaborative Grant

E. Approved Overnight Trip Request for 15 students participating in DECA to attend The International DECA Conference from April 28, 2009 to May 3, 2009 in Anaheim, California with Jay Belcastro.

IX. Items for Individual Action

A. Approved Budget adjustments for the 2009-2010 school year. Steve Anderson gave a brief overview of where the District is at financially and also gave a few recommendations. A tax shift will be discussed more in depth in the future.

1. Adopted Resolution directing the administration to make recommendations for $252,000 in adjustments in programs and positions and reasons therefore. In adopting this Resolution, the Board requested that administration make a recommendation to the School Board on May 11, 2009, regarding the discontinuance/curtailment of programs/positions. Steve Anderson recommended that these adjustments be brought to the School Board on May 11, 2009 for discussion and for action on May 26, 2009.

MOTION: Moved by Leiste and seconded by Asanovich to adopt the Resolution directing the administration to make recommendations for $252,000 in adjustments in programs and positions and reasons therefore. Motion approved by unanimous vote.

B. Authorized advertising the student-built houses for sale by the District

Jim Aird of Olafson Genereau Realty has done research of comparable sales and projected values upon completion of this year’s projects. It is Jack Johnson’s recommendation that the District advertise for sale the student-built houses as follows:

House #1 located at 837 Sixth Street listed at $224,900

House #2 located at 825 Third Street listed at $214,900

MOTION: Moved by Peterson and seconded by Leiste to authorize advertising the student-built houses for sale by the District. Motion approved by unanimous vote.

X. Items for Discussion and Information

A. Superintendent Update – Noted meetings attended during past two weeks

B. Public Relations Update – Noted items relating to the District from the Proctor Journal

C. Approved Draft #1 of the 2009-2010 School Calendar

Draft #1 of the school calendar consisted of a one week break from March 29 through April 2 with the last day of school ending on June 7.

MOTION: Moved by Asanovich and seconded by Lahti to approve Draft #1 of the 2009-2010 School Calendar. Motion approved by unanimous vote.

XI. Reports

A. Enrollment Projections - Information was dispersed from the meeting held with Union members on April 23, 2009, this included information on Students Out from Bay View Elementary.

Communications

School Board Comments and Observations

1. Students from Tina Olson’s class at Bay View Elementary will display their artwork at the art show with Artist in Residence, Linda Vandersteen on April 30, 2009 at the PACC from 4:00 to 6:00 p.m.

2. Craig Lahti noted that there will be a recognition day for Coach Dave Hylla at the Railway on May 8, 2009 from 4:00 to 7:00 p.m. All proceeds will go to the Hylla Scholarship Fund.

3. The District Retirement Dinner will take place on May 8, 2009.

B. Township Communications

1. The next ACTS meeting is tentatively scheduled for May 19, 2009 at 7:00 p.m. at the PACC to be held in conjunction with the Long Range Planning meeting

C. Received Long Range Planning meeting minutes from the March 25, 2009 meeting

XIII. Unfinished Business

XIV. Adjourn

MOTION: A motion was made by Maki, seconded by Leiste, and unanimously approved to adjourn the meeting at 8:03 p.m.

Respectfully submitted:

/s/ Carol Smith

Carol Smith, Clerk

/s/ Kevin Maki

Kevin Maki, Chairperson

Special School Board Meeting

April 30, 2009

I. Call to Order

The meeting was called to order by Kevin Maki, chair, at 6:10 p.m. in the Superintendent’s Office.

II. Pledge of Allegiance

III. Roll Call and Agenda Changes

Members Present: Liz Asanovich, Mike Leiste, Kevin Maki, Larry Shelton, Ted Peterson and Carol Smith

Members Absent: Craig Lahti

Also in Attendance: Jack Johnson

MOTION: Moved by Maki and seconded by Smith to approve the agenda as submitted. Motion approved by unanimous vote.

IV. Item for Discussion

Goal Setting

1. The Board Members are to update the goals for the following areas: Accountability, Administration, Communication, Curriculum, Facilities, Organizational Structure, Philosophy, and Public Relations.

2. Jack Johnson gave an update on possible ideas for Bay View Elementary.

V. School Board Comments and Observations

A.The Board would like to set a strategic planning meeting sometime in August when the new Superintendent begins employment.

B. The Long Range Planning Meeting is scheduled for May 19, 2009 at 7:00 p.m. at the PACC.

VI. Adjourn

MOTION: A motion was made by Maki, seconded by Peterson, and unanimously approved to adjourn the meeting at 9:06 p.m.

Respectfully submitted:

/s/ Carol Smith

Carol Smith, Clerk

s/ Kevin Maki

Kevin Maki, Chairperson

P.J. May 21, 2009