Proctor Journal

School Board Meeting

March 21, 2000

I. The Regular School Board Meeting of ISD 704 was called to order at 7 p.m. by Jim Schwarzbauer, chair. The meeting was held in the Senior High Board Room.

II. Members Present: Mike Maeckelbergh, Ron Peterson, Dan Rohweder, Jan Rohweder, Karl Ruthenbeck, Jim Schwarzbauer and Larry Shelton

Members Absent: None

Also in Attendance: Dr. Barbra Zakrajsek-Sneide, Superinten- dent

Motion: A motion was made by J. Rohweder and seconded by Maeckelbergh to approve the revised agenda. Approved unanimously.

III. Approval of Minutes - Regular School Board Meeting of March 6, 2000 and Special School Board Meeting of March 16, 2000.

Motion: A motion was made by Maeckelbergh and seconded by Peterson to approve the minutes of the Regular School Board Meeting of March 6, 2000 and the Special School Board Meeting of March 16, 2000. Motion approved unanimously.

IV. Treasurer’s Report, Payment of Bills, and Electronic Transfers

Motion: A motion was made by J. Rohweder and seconded by Ruthenbeck to approve the Treasurer’s Report for the month ending February 29, 2000; the payment of bills covering check nos. 42254 through 42428 in the amount of $197,185.32; and the following electronic transfers from MSDLAF to FNB:

Date Amount

2/11/00 $50,000

2/15/00 430,000.00

2/17/00 200,000.00

2/18/00 60,000.00

2/22/00 50,000.00

2/29/00 450,000.00

and the following electronic transfers from FNB to IRS-Emp OASDI and MEDI Ins:

Date Amount

2/15/00 $27,775.50

2/18/00 4,699.77

2/28/00 540.98

2/29/00 29,366.11

Motion approved unanimously.

V. Commendations/Congrats

A. Congratulated Stacey Caines, PHS freshman, who was selected as one of the students who will represent Duluth in Ohara, Japan, this summer as part of the Sister City Exchange.

B. Congratulated the following students who placed first or second in 2000 state DECA competition and who will advance to national competition in Louisville, Kentucky: Public Relations (1st Place) - Tim Johnson, Chad Johnson and Jason Plucinak; Learn and Earn (2nd Place) - Sara Jackson, Margit Schwarzbauer and Angie Rish; Civic Consciousness (1st Place) - Brandon Talbot, Erik Esala and Luke Hom; Food and Marketing Managerial Level (2nd Place) - Tim Johnson; and Apparel and Accessories (2nd Place) - Sarah Hatinen. DECA students attended the meeting and presented their projects to the Board. The Board expressed their thanks to these students and to their advisor, Jay Belcastro, for their great projects which make Proctor proud.

C. Six Caribou Lake students were commended for taking first place in the Destination ImagiNation Regional Tournament (formerly Odyssey of the Mind) at Denfeld High School on Saturday, March 18 and advancing to state competition. These students, who worked hard over the last 22 weeks to prepare a solution to their problem are Cody Collander, Ben Fameree, Marty Halvorson, Nick Kuras, Charli Muzzi and Jeff Olson.

D. Congratulated Tiffany Lundeen and Kelly O’Brien whose art works were selected for publication in “The New Millennium - Our Children’s Vision”.

E. Congratulated Aaron Slattengren, who was named as the Duluth News-Tribune’s Player of the Year for Boys’ Hockey.

F. Congratulated the PHS Math Team, comprised of John Hennessey, Doug Anderson, Rob Martin, Brian Linne, Sarah Eilefson, Cristy Johnson, Derek Frye, Mark Quale, Jenny Kusch and Dan Priest, who placed 33rd in state competition. This is the first time a math team from Proctor has qualified for state competition.

VI. Public Participation

John Foschi, Proctor City Administrator, was present with a map of the Highway 2 reconstruction project that is slated for bid in 2001.

VII. Items for Individual Action

A. Consent Agenda

Motion: A motion was made by Ruthenbeck and seconded by Peterson to approve the consent agenda with the exception of Item VII.A.1.d. Motion approved unanimously.

1. Personnel Items

a. Approved the retirement of Jim Parmeter, grade 6, Intermediate, effective June 7, 2000, with appreciation for 33 years of work and commitment to the children of this district.

b. Approved a six-week unpaid leave of absence for Diane Carlson, SpEd-ECSE teacher, junior high, beginning in September of 2000.

c. Approved the hire of Richard Depratt, program assistant, special education, senior high, effective March 6, 2000, at starting salary of $9.49 per hour.

e. Terminated the employment of Brenda Harteau, special education program assistant, Pike Lake, effective March 17, 2000.

f. Increased hours for Vicki Jacques, ECSE speech clinician, from 30 to 32 hours per week, effective March 22 and for the remainder of 1999-2000 school year.

Relative to Item VII.A.1.d., “Approve Resignation of Jim Bordson as Head Baseball Coach Effective Immediately”, Rich Petersson was present to explain the process that took place regarding Jim Bordson’s resignation.

Motion: A motion was made by Schwarzbauer and seconded by Shelton to approve the resignation of Jim Bordson as head baseball coach effective immediately. Motion approved unanimously.

B. Approve Mentorship Handbook

Dale Kallio was present to explain the history of the mentorship program which was developed through the Mentorship Committee. Dale explained the handbook that has been developed through a $3,000 grant. He requested Board support to pursue funding for a two-year grant of up to $15,000, which would be used to implement the plan that has been developed. After that period of time, staff development would cover the cost of the program. This plan will now be sent to the Department of CFL for approval. Dr. Zakrajsek-Sneide commended Mr. Kallio for his diligence in this project and for the dedication and commitment of his committee. Following discussion, the Board supported the pursuit of grant funding to implement the mentorship program.

C. Approve Change in 2000-01 School Calendar

Due to the dates established for third and fifth grade MCA testing in reading, it was recommended that the Board approve a change to the 2000-01 school calendar to move the Wednesday, March 14, 2001, late start to Wednesday, March 21.

Motion: a motion was made by D. Rohweder and seconded by Peterson to approve the change in the 2000-01 school calendar. Motion approved unanimously.

D. Adopt Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Reasons Therefor

Motion: A motion was made by D. Rohweder and seconded by Shelton to adopt the following Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefor. ROLL CALL VOTE: Yes - 7 (Maeckelbergh, Peterson, D. Rohweder, J. Rohweder, Ruthenbeck, Schwarzbauer and Shelton); No - 0. Motion approved unanimously.

RESOLUTION DIRECTING THE ADMINISTRATION TO MAKE RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS AND POSITIONS AND REASONS THEREFOR

WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures immediately, and

WHEREAS, there has been a reduction in student enrollment, and,

WHEREAS, this reduction in expenditure and decrease in student enrollment must include dis continuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teachers’ contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

BE IT RESOLVED, by the School Board of Independent School District No. 704, as follows:

That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economics in the school district and reduce expenditures and, as a result of a reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

DATED: March 21, 2000

BY ORDER OF THE SCHOOL BOARD

/s/___________________________

Jan Rohweder, Clerk

VIII. Items for Discussion - Information

A. The first reading took place for the following new district policies:

1. Policy 524.1 - Web Authoring Policy; and

2. Policy 524.2 - On line Resource Remote Access Policy.

B. Grant to Create Soccer Fields on the Munger School Site

Noted revival of grant to create soccer fields on the Munger School site and support of district as agreed to one year ago in regard to supporting and helping out with the grant process; field site preparation (grading, top soil and drain tile); and conveyance of the property over to Solway Township in the event that the grant is forthcoming.

C. Recognition/Retirement Gifts

Following discussion, the Board agreed to place a plaque near the PHS gymnasium engraved with the names of all 20-year employees

D. PASS Program

Jeff Caywood, with help from several teachers, has designed a program called PASS for high school students placed on homebound instruction. This program, in essence, is the bulking up of homebound kids on and off throughout the school year to make the delivery of homebound services more efficient and cost effective. Rather than homebound kids one on one in their homes, we will place them all together at the PACC and deliver homebound services to them several mornings a week.

E. Support of Proctor Slogan

The Board agreed to support the slogan, “You Have a Place in Proctor”.

F. Community Activity Center

1. Adopt Resolution Discontinuing Lease Negotiations with the City of Proctor

Motion: A motion was made by D. Rohweder and seconded by Shelton to adopt the following Resolution Discontinuing Lease Negotiations with the City of Proctor. ROLL CALL VOTE: Yes - 7 (Maeckelbergh, Peterson, D. Rohweder, J. Rohweder, Ruthenbeck, Schwarzbauer and Shelton); No - 0. Motion approved unanimously.

RESOLUTION

DISCONTINUING LEASE NEGOTIATIONS WITH THE CITY OF PROCTOR

WHEREAS, the City of Proctor wishes to construct a multi-purpose Community Activity Center; and

WHEREAS, the School District and the City have entered into discussions regarding leasing a part of the Community Activity Center referred to as the Recreational Facility; and

WHEREAS, the School Board has determined that it is not prudent to continue pursuing a lease agreement with the City of Proctor in light of financial and legal issues related to the possible lease.

THEREFORE, BE IT HEREBY RESOLVED by the School Board of Independent School District No. 704 as follows

1. The School District will not enter into an Agreement in Anticipation of a Lease or a Lease Agreement with the City of Proctor for any part of the Community Activity Center.

DATED: March 21, 2000

BY ORDER OF THE SCHOOL BOARD

/s/___________________________

Jan Rohweder, Clerk

2. Adopt Resolution Regarding Privileged Status of Opinion Letter

Motion: A motion was made by Peterson and seconded by D. Rohweder to adopt the following Resolution Regarding Privileged Status of Opinion Letter. ROLL CALL VOTE: Yes - 7 (Maeckelbergh, Peterson, D. Rohweder, J. Rohweder, Ruthenbeck, Schwarzbauer and Shelton); No - 0. Motion approved unanimously.

RESOLUTION REGARDING PRIVILEGED STATUS OF

OPINION LETTER

WHEREAS, it has come to the attention of the School Board that individuals outside the School District are in possession of an opinion letter dated March 3, 2000, from the School District’s legal counsel, Knutson, Flynn, Deans & Olsen; and

WHEREAS, the School Board has not authorized the release of said opinion; and

WHEREAS, said opinion is protected from disclosure by the attorney-client privilege.

THEREFORE, BE IT HEREBY RESOLVED by the School Board of Independent School District No. 704 as follows:

1. The School Board has not authorized release of the opinion letter from its legal counsel, Knutson, Flynn, Deans and Olsen, dated March 3, 2000.

2. The opinion letter dated March 3, 2000, is intended to be a confidential communication from the School District’s legal counsel. The School District has not waived its attorney-client privilege in regard to the March 3, 2000, opinion letter or any other communications between the School Board and its attorney(s) related to the subject of the letter.

DATED: March 21, 2000

BY ORDER OF THE SCHOOL BOARD

/s/ ____________________________

Jan Rohweder, Clerk

John Foschi thanked the Board for its work on this project. Comments of support for the project were also made by several people in the audience who encouraged the Board to consider the project in a manner other than a lease levy.

IX. Reports

A. Intern Program Update

Stephanie Kallio and her intern Rebecca Lundquist, Glen Gilderman and his intern Nathan Johnson, and Dale Kallio shared their experiences with this new program which places interns in a classroom for a full semester.

B. The Board received the Enrollment Report for March 2000.

X. Communications

A. School Board Comments and Observations

1. Larry Shelton requested support from the Board for the Caribou Lake ImagiNation Team. Discussion took place regarding this request.

Motion: A motion was made by D. Rohweder and seconded by Peterson to pay membership fee and tournament entry fees for the Caribou Lake D.I. Team to a total of $324. Motion approved unanimously.

2. Jim Schwarzbauer commented on the Horatio Alger Assembly.

B. Township Communication

C. Update from Russ Betts, Architects IV, Regarding Elementary Bond Issue

Mr. Betts presented a proposed design for the outlying K-6 elementary. The Board gave Russ direction to color code the schematic and add an external view for both buildings. A copy of the drawings will be placed in all school, city and township buildings. Mr. Betts informed the Board that the Review and Comment is now at the Department of CFL and should be back shortly.

XI. Unfinished Business

XII. Adjournment

Motion: A motion was made by J. Rohweder and seconded by Shelton to adjourn the meeting at 10:30 p.m. Motion approved unanimously.

Submitted by:

/s/ Jan Rohweder

Jan Rohweder, Clerk

Approved by:

/s/ Jim Schwarzbauer

Jim Schwarzbauer, Chair

P.J. - Apr. 13, 2000

Proctor, Minnesota

SPECIAL SCHOOL BOARD MEETING

March 30, 2000

I. A Special School Board Meeting of ISD 704 was called to order at 8 p.m. by Jim Schwarzbauer, chair. The meeting was held in the Senior High School Board Room.

II. Members Present: Mike Maeckelbergh, Ron Peterson, Dan Rohweder, Jan Rohweder, Karl Ruthenbeck, Jim Schwarzbauer and Larry Shelton

Members Absent: None

Also Present: Dr. Barbra Zakrajsek-Sneide, Superinten- dent

III. Items for Discussion - Information

A. Determine Ballot Question(s) for May/June Bond Election

The Board discussed the upcoming referendum following Dr. Zakrajsek-Sneide’s update on the process that must take place if the Board decides to call an election at the end of May or the beginning of June. In order for the legal documents to be drawn up for a resolution to be voted on at the April 4 meeting, a decision regarding the ballot question(s) must be made tonight.

Motion: A motion was made by D. Rohweder and seconded by Shelton to place two questions on the ballot that are totally independent of one another.

Question 1: Shall the school board of Independent School District No. 704 (Proctor Public Schools) be authorized to issue its general obligation school building bonds in an amount not to exceed $16,905,000 to provide funds for the acquisition and betterment of school sites and facilities, including the acquisition of land for and the construction and equipping of a new rural elementary school; and the renovation and construction of additions and improvements to the Bay View Elementary School facility?

Question 2: Shall the school board of Independent School District No. 704 (Proctor Public Schools) be authorized to issue its general obligation school building bonds in an amount not to exceed $2,615,000 to provide funds for the acquisition and betterment of school sites and facilities, including the construction and equipping of a new multi-purpose activity building?

Motion approved unanimously.

IV. Adjournment

Motion: A motion was made by D. Rohweder, seconded by J. Rohweder, and unanimously approved to adjourn the meeting at 9:04 p.m. Motion approved unanimously.

Submitted by:

/s/ Jan Rohweder

Jan Rohweder, Clerk

Approved by:

/s/ Jim Schwarzbauer

Jim Schwarzbauer, Chair

P.J. - Apr. 13, 2000